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Sysco to use HOS exemption, mobile app to recapture lost time

Newth Morris, founder of Telogis, discusses new products and updates during the Telogis Latitude conference on Oct. 28

Newth Morris, founder of Telogis, discusses new products and updates during the Telogis Latitude conference on Oct. 28

Companies with short-haul operations may be losing at least 30 minutes of productive time, per driver, every day. A new feature of an electronic logging application aims to help recapture that time and put it to good use.

The hours-of-service rule contains an exemption for drivers that stay within a 100 air-mile radius of their home terminal. These drivers do not have to keep a full record of duty status, as spelled out in Section 395.8. They can therefore ignore the requirement to log a 30-minute break within their first eight hours of coming on duty.

“Most businesses do not take advantage of this exemption because there is a risk,” said Newth Morris, one of the founders of Telogis during the annual Telogis Latitude conference, on Oct. 28 in Dana Point, Calif. “If a driver inadvertently breeches this radius and gets pulled over, the company gets fines and penalties.”

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Drivers that normally stay within a 100-mile radius may cross that boundary on any given day as their orders, volumes and routes change. To keep logbooks compliant but use the exemption, where possible, to maximize productivity can be a complex logistics problem.

During the conference, Morris introduced a new feature in Telogis’ suite of cloud-based routing and compliance applications that continuously records a “ghost log” of all events, he said. When a driver breaches a 100-mile radius, the app automatically updates the electronic logbook in the vehicle and in the back office.

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If the driver does not cross the boundary within the first eight hours of coming on duty, the driver will not be prompted to take a 30-minute break.

One of Telogis’ customers, Sysco Corporation, estimates that 25 percent of its fleet could benefit by using the 100 air-mile exemption to avoid the 30-minute break rule. With a fleet of 10,000 trucks, the food service provider stands to recapture 1,750 productive driving hours every day, Morris said.

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The Telogis suite of cloud-based software includes a route planning and optimization application, RouteCloud, that uses real-time hours of service and many other sources of data to create safe, compliant and productive routes, he said. “We will build routes that take into account daily and weekly maximums for drivers as well as off-duty status to reset the clocks,” he added. “The platform will automatically schedule rest breaks and home terminal time. In one step, you can optimize for customer service and to be more compliant.”

Dan Pagel, Sysco’s senior manager of transportation, talked about how the company is already using the Telogis’ suite of applications to more proactively respond to customer needs.

Dan Pagel, Sysco’s senior manager of transportation (second from right), talked about how the company is already using the Telogis’ suite of applications to more proactively respond to customer needs.

The routing and navigation apps take into account traffic as well, so you can “send the right vehicle to the right customer, starting at the right time,” he added.

Dan Pagel, Sysco’s senior manager of transportation, talked about how the company is using Telogis to more proactively respond to its customers’ needs. Getting an extra 30 minutes each day will be another benefit.

“We are extremely excited about the asset management piece of this tool. The functionality is very intuitive. It has been received by our operating companies and the users are enjoying their experience with it,” he said.

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Aaron Huff is the Senior Editor of Commercial Carrier Journal. Huff’s career in the transportation industry began at a family-owned trucking company and expanded to CCJ, where for the past 14 years he has specialized in covering business and technology for online and print readers and speaking at industry events. A recipient of numerous regional and national awards, Huff holds a Bachelor’s Degree from Brigham Young University and a Masters Degree from the University of Alabama.