Vista, Calif. implements Dossier for municipal fleet

user-gravatar Headshot

The City of Vista, Calif., is implementing Arsenault Associates’ Dossier maintenance management software for its fleet of municipal vehicles and equipment. Dossier is the flagship software product from Burlington, N.J.-based Arsenault Associates, a provider of intuitive maintenance management solutions. Vista is a city of 94,500 residents and 650 companies in 18 square miles, 7 miles from the Pacific Ocean in southern California.

Vista’s fleet maintenance division is responsible for more than 250 pieces of municipal equipment — everything from power lawnmowers to paving and construction equipment and Vactor pumping trucks. The rolling fleet includes senior citizen buses, fire trucks and automobiles. The division also operates a fueling facility, which is jointly used with the Vista Unified School District.

“We’re still entering data and changing old systems, but Dossier data will make my life a lot better,” says David Young, vehicle maintenance supervisor. Young came to the division in March 2006 from the unified school district where Dossier has been used to maintain the district’s school buses since 1990. That fleet currently consists of 102 buses that collectively run 1.3 million miles per year.

Vista’s fleet maintenance division staff consists of Young and five technicians, one of whom is a lead mechanic. Young, who brought Dossier to the city division in August 2006, expects to enjoy the same Dossier benefits as the city’s school bus fleet, and foresees multiple applications for the software.

“We’ll use Dossier to track equipment usages,” he says. Some vehicles, fire trucks and Vactor trucks track usage by hours in use rather than mileage. “We’ll enter DRODs (driver repair of defects) as work pending,” Young says. “We can then schedule the work. Everyone will be able to see what needs to be done and the vehicle’s record. We have many older pieces of equipment, so scheduling and improving preventive maintenance is one of the main reasons for getting Dossier.” Young also is using Dossier to institute a barcode-enabled inventory system for the city.

For more information, go to