Arsenault Associates on Wednesday, Aug. 1, released version 4.4 of its Dossier fleet maintenance management software. Dossier is the flagship software product from Arsenault, a provider of intuitive maintenance management solutions.
Dossier 4.4 offers a number of updates and upgrades, including a new Invoice Data Import feature. It also features the latest revisions and updates for VMRS (Vehicle Maintenance Recording Standards), the industry paradigm for tracking equipment and maintenance information.
Invoice Data Import, a new optional feature designed to enable Dossier software users to import outside maintenance vendor’s invoices and repair orders directly into the program, eliminates manual data entry while increasing data accuracy, Arsenault says. Invoice Data Import can benefit any fleet that uses one or more outside vendors for repairs and fleets that use third-party contract maintenance services, according to the company.
“Invoice Data Import is a true time- and money-saving enhancement for our Dossier customers,” says Charles Arsenault, chief executive officer of the Burlington, N.J.-based company. “Fleets can free up human resources and increase their control with accurate recording and illuminating reports on fleet utilization and costs.”
Vendors can send their invoices in data files by e-mail that can be imported directly into Dossier, providing a history of each transaction. This data import also updates vehicle mileage readings, parts and labor costs and cost per mile, and it records and updates preventive maintenance services schedules automatically. Users can produce repair order histories, PM schedules and many other summary reports on the work performed.
According to Arsenault, the VMRS upgrade in Dossier 4.4 contains more than 1,200 new or revised codes, many – but not all – involving the bus body and off-highway sectors of the transportation and equipment industry. Use of VMRS provides better budgeting and cost control, improved parts inventory, added support for warranty claims, improved PM, regulatory reporting compliance, clearer communication with industry suppliers and more informed decisions, the company says.
Dossier 4.4 is available immediately as a program upgrade for current Dossier users or new deployment customers.