Aljex Software and Sertifi Inc. announced the integration of Sertifi’s electronic signature solution with Aljex’s Internet-hosted transportation management software. Now Aljex users can e-mail documents such as rate confirmations, quotes or contracts and have those documents returned with valid signatures.
According to the companies, it can be done quickly and easily without faxing or the use of printers and without leaving the Aljex working screens. Sertifi retains customer documents on its servers, and users can track and view documents to see which have been signed and which have not, and set up e-mail reminders to help speed the process.
“It’s time-consuming to print agreements, sign them and fax them back to the sender,” says Tom Heine, chief executive officer of Aljex Software. “The sooner our clients have their rate confirmations and quotes back, the better. Also, many drivers are on the road and don’t have access to a fax machine. E-signatures are definitely the future.”
With the integration of Sertifi into Aljex hosted software, brokers and other load assigners can e-mail a document to a carrier or driver. The signed document will be emailed back as an attached PDF to the person who sent it. A driver can sign and return a Sertifi document from an iPhone or Android phone, as well as a home computer, a laptop or a tablet.
Other Sertifi customers include Microsoft, Pitney Bowes and the U.S. Air Force. “We’re a third party,” says John Stojka, co-founder of Sertifi. “We have the time and date of a signature, and since the event happens on our servers, we can authenticate both the sender and the signer based on their e-mail addresses.” When necessary, Sertifi users can specify additional levels of verification to include questions only the signer could answer.
Aljex users who sign up for Sertifi can customize the service in other ways, such as choosing the length of time documents are stored on the Sertifi servers. “On the Sertifi Website, customers can see all the contracts they’ve sent, whether they’ve been signed or not,” Stojka says. “They can set up tools to help them get signed quicker. If they’ve sent out a rate confirmation to a carrier, we can send that carrier an e-mail reminder every hour until the document is signed.”