Tradewinds, a truckload carrier based in Arcadia, Ind., has implemented Pegasus TransTech’s remote document imaging products – Transflo Express truckstop scanning, Transflo Now! anywhere scanning for laptop or desktop computers, and Transflo Now! for iPhone.
Tradewinds operates 110 units and handles time-sensitive freight nationwide, but specializes in the Midwest and East Coast. According to Ben Ramsay, director of information technology, Tradewinds adopted Transflo Express truckstop scanning in 2009.
“More recently, we began using Transflo Now! on driver laptops, and we’re early adopters of the iPhone app,” he says. All three applications enable drivers to send delivery documents like bills of lading and proofs of delivery to the company for quick billing.
With Transflo Express, drivers have documents scanned at the fuel desks of participating truckstops. Transflo Now! enables drivers to scan documents with a small personal scanner and an Internet-connected laptop computer from virtually anywhere. Using Transflo Now! for iPhone, a driver snaps a picture of a document; the app optimizes the image and sends the image to the company.
“Bringing document scanning to the drivers in cab lets us invoice immediately and lets the driver get back to driving, which is a huge plus for both of us,” Ramsay says. “Turnaround time on paperwork has a huge impact on our billing cycle. Anything we can do to reduce that delay is very important.”
Virtually all Tradewinds BOLs, PODs and supporting documents come through Transflo. According to Ramsay, roughly 15 percent of Tradewinds drivers use the recently released iPhone app, while another 20 percent use their laptops and Transflo Now! anytime, anywhere scanning; the rest use Transflo Express truckstop scanning.
Ramsay appreciates the flexibility drivers now have with the three options. “But it’s still one common system that they’re already familiar and comfortable with,” he says.