With LoadDocs, drivers can send proof of delivery and other essential documents from the cab of their trucks to the home office as an alternative to mail or faxing paperwork from truck stops.
“We’ve designed LoadDocs to remove one of the pain points of the trucking industry. As companies explore what the system can do for them, they’ll discover lots of ways to speed up workflow and increase efficiency,” said LoadDocs Chief Operating Officer Brian Belcher.
With the LoadDocs app, a driver takes a picture of a document, assisted by guides on the camera screen to help with framing. The technology automatically crops, rotates and adjusts image colors to produce an as-good-as- original electronic copy. “Customers are not going to pay unless the document is legible,” Belcher said.
In addition to digitally sending documents, drivers can attach photos, retrieve date and time details, and add location information.
Pacific Gas & Electric’s network of carriers is using LoadDocs to document that a piece of equipment has been delivered and to include a photo and location of the materials for complete visibility.
LoadDocs is designed to manage common industry forms that include bills of lading, weight certificates, toll receipts, inspection reports and expense reports.
If drivers are outside cell coverage, LoadDocs captures and stores images to send when it detects a stronger signal.
At the fleet office, managers can use the system’s optical-character-recognition technology to capture data from the electronic documents for reports. They no longer have to type information into a computer system or handle and store paper. “Through artificial intelligence, LoadDocs can learn about the documents and data that the back-office is expecting to further automate the process over time,” said Belcher.
LoadDocs is compatible across any Android and iOS device. It has also recently launched a partnership with PeopleNet, a fleet mobility provider. Fleets using PeopleNet’s in-cab Electronic Logging Device can install the LoadDocs app on the hardware.
In addition to hardware partnerships, LoadDocs has partnered with transportation management systems to support integrations so the documents are accessible as needed.
According to Belcher, LoadDocs also has flexibility in its license model. “LoadDocs is quick and easy to get started with no long-term contracts,” he said. “Fleets can pay monthly for their usage to align their costs as they grow with the application.”
